Hi Mir, hi Niall, I heard back from EARN and they do want to host their anniversary the weekend before SEE 13. They need: - 30-60 hotel rooms - meeting room for Sat (20 Apr) afternoon + Sun (21 Apr) all day What level of involvement do you want us to have? - just forward the contact person of the SEE hotel to EARN (so they do everything themselves) - include EARN's requirements in our contract with the hotel, but forward EARN the invoice for their part (so they pay, but we help with the arrangements) - pay for the meeting room and/or catering as a gesture for them? (so we make arrangements and pay) Maybe we can have a discussion about this next week, since actually it might turn out to be beneficial for us (easier to get a hotel) if we can request from the hotel more bedrooms. I will invite Kajal to our call. Speaking of this, unfortunately I can't make our call Wednesday next week. Could Thursday (19 Oct) work? I see you are busy until 11:30. Maybe we can schedule it 11:30 to 12:30? Niall, I don't have access to your calendar. Please let me know. In some other news, the Greek IGF will also host their event on Sat 20 Apr. Cheers, Gergana
Begin forwarded message:
*From: *"Daniele Bovio" <Bovio@aol.com> *Subject: **RE: Introductions and EARN Anniversary at RIPE 88* *Date: *6 October 2023 at 07:04:41 CEST *To: *"'Gergana Petrova'" <meeting@ripe.net> *Cc: *"'Mirjam Kuehne'" <mir@zu-hause.nl>, "'Hisham Ibrahim'" <hmi@ripe.net>, <niall.oreilly@ucd.ie>, "'Kajal Ince'" <kince@ripe.net>
Hello Gergana, Sorry for the delay in getting back to you, but I finally managed to talk to the people involved in helping organizing the event yesterday, so here are the (some) answers:
Yes, we would like to host the EARN 40th year anniversary meeting in Athens before the RIPE NCC SEE 12 meeting, i.e. on Saturday 20 and Sunday 21 April 2024.
We would appreciate if you could extend the hotel booking for us. At this time we guesstimate 30 to 60 participants. We would need a meeting room for Saturday afternoon, and Sunday all day, but no particular equipment except a projector/microphone/sound system for the presentations. Concerning food we would need to organize a dinner for Saturday and Sunday night, a lunch for Sunday, and coffer breaks for Saturday afternoon, and Sunday morning and afternoon.
I'll be happy to prepare a tutorial for the Monday morning SEE 12 meeting.
Do you know already where precisely is the venue in Athens? We shall start looking for sponsors for the food and it would help to know more details about the venue, thank you.
Look forward to work with you on this event!
Cheers!
Daniele
-----Original Message----- From: Gergana Petrova [mailto:meeting@ripe.net] Sent: Sunday, September 17, 2023 5:50 PM To: Daniele Bovio <Bovio@aol.com> Cc: Mirjam Kuehne <mir@zu-hause.nl>; Hisham Ibrahim <hmi@ripe.net>; niall.oreilly@ucd.ie; Kajal Ince <kince@ripe.net> Subject: Re: Introductions and EARN Anniversary at RIPE 88
Hello Danielle,
I would like to follow up on the conversation below about EARN's anniversary next year.
Mirjam mentioned to me that you might be interested in holding it before or after the RIPE NCC SEE 12 meeting in Athens. The SEE 12 meeting is currently scheduled to take place on 22-23 April 2024 (Monday and Tuesday). We are looking to confirm the hotel in October.
Please let me know if you are interested, and if yes, I'd appreciate if you share a few details with me, such as: - What sort of venue requirements would you have for EARN's anniversary? We can check with the hotels we are currently talking to, and put you in touch with the selected one - What about the dates? there is a small chance that we could switch to 23-24 April if that is more convenient (of course need to check if that's ok with the local host and the hotels). Please let me know if that makes a difference. - Usually the SEE 12 meetings start with tutorials on the morning of the first day. Would you be interested in delivering one about the development of networks and networking? - Anything else?
I'm cc-ing my colleague Kajal who arranges the hotel contracts for the event, so she will also see your answer.
Looking forward to hearing from you.
Best regards, Gergana
-- Gergana Petrova Community Development Manager RIPE NCC
On 03/03/2023 19:50, Hisham Ibrahim wrote:
Hello Daniele, Thanks for reaching out with this and sharing this info. Interestingly enough we were also developing some concerns about the quality of the venues in Krakow, but have not made any concrete decisions yet. As for holding the EARN even adjacent to one of the RIPE / RIPE NCC meetings in 2024, we would be more than happy to facilitate that for you. We have still not made the selection for the locations of the events you mentioned but we can share them with you once we do. Cheers Hisham
On 3 Mar 2023, at 7:57 PM, Daniele Bovio <Bovio@aol.com> wrote:
Hello Alex, Hope all is well with you ;-) The small committee working on the EARN 2024 conference just had a zoom call and we learned that RIPE88 will most probably be held in Krakow. Unfortunately we have some consensus that this venue would not be very appealing for many of the people we are trying to interest into the event. On the other hand everybody is very excited about the idea to hold the conference shortly after (or before) a RIPE meeting, so I was charged to ask you if we could consider to hold the EARN conference together with another RIPE event in 2024, i.e. RIPE89 (Oct 7-11), or SEE12 (April 22-23). Do you have already an idea about those meeting locations? Would it be possible to have a joint conference in either events? Thanks much in advance again for your help and support. Cheers Daniele *From:*RIPE NCC Event Team [mailto:meeting@ripe.net] *Sent:*Friday, January 13, 2023 8:53 AM *To:*Daniele Bovio <Bovio@aol.com> *Cc:*Hisham Ibrahim <hibrahim@ripe.net>; Mirjam Kuehne <mir@zu-hause.nl>; Hisham Ibrahim <hmi@ripe.net>; Gergana Petrova <gpetrova@ripe.net>; Rene Wilhelm <wilhelm@ripe.net> *Subject:*Re: Introductions and EARN Anniversary at RIPE 88 Hi Daniele, I hope you’re well and had a lovely Christmas and New Year! A decision on the RIPE 88 location has not been made yet, but we will do this before the end of the month. Once it’s confirmed we will let you know straight away. In the meantime I’ve recapped what we discussed the other week.
* RIPE 88 will run from 13 - 17 May 2024. * EARN Anniversary is expected start on Friday 17th May in the afternoon and end on Saturday 18th May in the (late) afternoon. * Expecting 50 - 60 attendees. * One meeting room is all that’s required for this, plus space for a coffee break area. * For the event you would require the RIPE meeting network and some staff from out tech team to keep it running and to take it down after the event has finished. * Would you also allow for remote participation/presentation at the event? As you mentioned these are retired networkers and could be irreplaceable should something prevent them from being able to attend in person, having the option to watch and/or present online could be good to consider. * We have an in-house built registration software, would you like to make use of this for your event’s registration?
If you have any other questions please don’t hesitate to ask. Best regards, Alex
-- Gergana Petrova Community Development Manager RIPE NCC