Dear colleagues, On 26 January we held an online meeting to gather feedback about the revised Policy Development Process (PDP). The recordings, minutes and slides can be found here: https://www.ripe.net/participate/ripe/ripe-community-plenary/minutes/revised... Below you can find a short summary of the main points discussed at the meeting. Based on this feedback we adjusted the draft document and created a new red-lined version: https://www.ripe.net/publications/docs/ripe-documents/other-documents/policy... Please review the changes carefully and provide any additional feedback before 16 March 2022. Kind regards, Mirjam Kühne ============ Meeting Summary: The overall sentiment was to rely on community consensus and common sense as much as possible and to keep formalism at a minimum. 1. Author and Ownership of the Document There was general agreement to make a distinction between the author and owner of the PDP: the community should be listed as owner of the PDP and the RIPE Chair as the author of the document. [1] 2. Scope of the Document There was agreement to shorten the introduction of the document to clarify that the PDP only refers to policy. There was also agreement to keep the section about values and principles. 3. Changes to PDP Most people agreed that the scope of the Policy Development Process should be limited to creating policy. It should not be used to change the PDP itself or other RIPE governance documents. It was suggested however to carefully manage the change process including clear deadlines and announcements to ensure proper community consensus building. 4. Re-introducing Informal Discussion Step There was strong agreement to re-introduce this step and that gathering support prior to a formal proposal is crucial. 5. Appeals Procedure – Process, Deadlines, Recusals There was general agreement to have a well defined appeals procedure with clear deadlines and a certain level of formalism. Some people suggested to create a separate appeals body. Others felt that it will be difficult to find people and that the WG chairs tend to have experience with the PDP. 6. Editorial Changes There was no disagreement about the suggested editorial changes. --- [1] There was a question if the RIPE Vice Chair should also be listed. However, ripe-714 provides the option for the RIPE Chair to delegate to others, e.g. a Vice Chair.