The Internet Society 1995 Board of Trustees Elections CALL FOR NOMINATIONS On 30 April 1995 Internet Society members will be requested to vote for FOUR elected positions on the Internet Society Board of Trustees. These elected Trustees will serve a three year term. The role of the Trustees is detailed in the Internet Society By-Laws (not included in this notice), but available on the Internet Society gopher (gopher://gopher.isoc.org/00/isoc/basic_docs/bylaws.txt) and WWW servers (http://www.isoc.org). This notice is a call from the ISOC Nominations Committee for nominations of candidates for election. Nominations are to be forwarded this committee via: o electronic mail to +---------------------+ | isoc-noms@isi.edu | +---------------------+ or o fax to +-------------------+ | +1 (315) 453 3052 | +-------------------+ or o postal mail to: +--------------------------------+ | Jean Armour Polly | | NYSERNet, Inc. | | 200 Elwood Davis Rd. Suite 103 | | Liverpool, NY 13088-6147 | | USA | +--------------------------------+ PLEASE DISTRIBUTE THIS NOTE WIDELY Nominations must reach the committee no later than 31 December 1994 in order to ensure due consideration of the nomination by the committee. Nominations (in the form of agreed nominations, suggestions or volunteers) are to include the name of the nominated individual, contact details and a brief explanation of the basis of the nomination. The committee will confirm with the candidates their willingness to stand for election as a nominated candidate if so selected. Nominees will also be requested to provide the committee with further personal details (in the format of a curriculum vitae) as they relate to the selection guidelines that are to be applied by the committee, and provide to the committee a statement indicating their willingness and ability to devote an appropriate level of time to activities associated with the position of Trustee of the Internet Society. It is intended that the committee's selection process will result in no less than 8, and up to 10 candidates for election as nominated candidates. This list will be passed to the Elections Committee on 15 January 1995, as well as informing voting members of the Society of the selected nominees. Additional candidates for election to the Board of Trustees may be nominated by membership petition, filed with the Chair of the Nominating Committee no later than 14 February, 1995. A petition for the 1995 election will require the signatures of fifty voting ISOC members. Specific details of the petition process will be included in the announcement of nominated candidates on 15 January 1995. Following the closure of the petition period, the list of the nominated and petitioned candidates will be announced 15 February, 1995. The Election Committee will mail the ballots out to ISOC voting members on 1 March, 1995 and the election date is set to be 30 April 1995. Thank you, Jean Armour Polly Chair, ISOC Nominations Committee jpolly@nysernet.org phone +1 315 453 2912 extension 224 (GMT -5) fax +1 315 453 3052 ------------------------------------------------------------------------ A. The 1995 ISOC Nominations Committee membership Jean Armour Polly (Chair, ISOC Trustee) Susan Estrada (ISOC Trustee) Jan Gruntorad (ISOC Member) Mike Lawrie (ISOC Member) Andy Linton (ISOC Member) David Farber (ISOC Trustee) (alternate) Jon Postel (ISOC Trustee) (alternate) Committee Email address: isoc-noms@isi.edu ------------------------------------------------------------------------ B. Nominations Committee Selection Guidelines Candidates for ISOC Trustee should have a demonstrable involvement in the Internet. Such involvement may range from participation as a technology developer, researcher, user, network operator, policy maker (e.g. in government), sponsor of research and development. ISOC is interested in broadly-based representation on the Board of Trustees and seeks to identify candidates from industry, education and non-profit sectors and from government. The selection criteria will be directed to selecting a broad range of interests, and will include criteria of regional location, current activities, relevant experience and professional background. A minimum of 8 candidates, and up to 10 candidates, will be selected by this committee, using the criteria as outlined above. ------------------------------------------------------------------------ C. A Profile of the current Board of Trustees The current membership (as of 1 December 1994) of the Board of Trustees is as follows: "Vint Cerf" 1992-95 USA-Americas <vint_cerf/1050002@mcimail.com> "Lawrence Landweber" 1994-97 USA-Americas <lhl@cs.wisc.edu> "Frode Greisen" 1992-95 Denmark-Europe <frode.greisen@uni-c.dk> "Geoff Huston" 1992-95 Australia-Asia-Pacific <g.huston@aarnet.edu.au> "Scott Bradner" 1992-95 USA-Americas <sob@harvard.edu> "Charles Brownstein" 1993-96 USA-Americas <cbrownst@cnri.reston.va.us> "Susan Estrada" 1993-96 USA-Americas <sestrada@aldea.com> "David Farber" 1993-96 USA-Americas <farber@cis.upenn.edu> "Shigeki Goto" 1994-97 Japan-Asia-Pacific <goto@ntt-20.ntt.jp> "Saul Hahn" 1994-97 Mexico-Americas <shahn@umd5.umd.edu> "Haruhisa Ishida" 1993-96 Japan-Asia-Pacific ishida@u-tokyo.ac.jp> "Robert Kahn" 1992-* USA-Americas <rkahn@nri.reston.va.us> "Tomaz Kalin" 1994-97 Slovenia-Europe <kalin@rare.nl> "Dan Lynch" 1994-97 USA-Americas <dlynch@interop.com> "Kees Neggers" 1993-* Netherlands-Europe <neggers@surfnet.nl> "Jean Armour Polly" 1993-96 USA-Americas <jpolly@nysernet.org> "Jon Postel" 1993-96 USA-Americas <postel@isi.edu> "Michael Roberts" 1993-* USA-Americas <mmr@darwin.ptvy.ca.us> "Anthony Rutkowski" ex-officio <amr@isoc.org> * appointed for unlimited terms ------------------------------------------------------------------------ D. Procedures Resolution 94-19 Procedures for Nomination and Election of Trustees (Supersedes Resolution 92-11) The Board resolved unanimously to adopt the following process for the nomination and election of ISOC Trustees. Procedures for Nomination and Election of Trustees 1. Trustee Positions to be Filled The Board of Trustees will advise the Nominating Committee of the number of Trustee positions to be filled by vote of the individual members at each annual election. The Board may also advise the Nominating Committee of its desires with respect to the backgrounds of individuals to be nominated in order to achieve the balance o experience and qualifications required by the provisions of By-Law Article III, Section 2, which provides that "the Board shall seek to have among the Trustees representative individuals from industry, from educational and nonprofit organizations and from government." 1.1 Date of Election The Board of Trustees will annually adopt a timetable for Trustee elections. The election date shall be not less than 40 days prior to the next Annual Meeting of the Society. 1.2 Use of Electronic Mail All communications concerning the nomination and election of Trustees shall be in the form of electronic mail except the ballot, which shall be in the form of first class postal mail. Members of the Society who are not reachable by electronic mail may participate in the nomination process by postal mail. 2. Nominating Committee The Board of Trustees will annually appoint a Trustee Nominating Committee. The Nominating Committee will consist of 5 individual members of the Society. The Chair of the Nominating Committee shall be a member of the Board of Trustees. At least 2 members of the Nominating Committee shall be individual members of the Society not currently serving in any elected or appointed capacity in the Society. 2.1 Nominations by Committee The Nominating Committee will notify the members of the Society of the procedures for nominating individuals for election to the Board of Trustees, and will provide a minimum period for receiving nominations of 30 days. The number of individuals nominated shall exceed the number of Trustees to be elected. 2.2 Nominations by Petition The Nominating Committee will notify the voting members of the Society of the names of individuals nominated by the committee for election to the Board of Trustees not less than 105 days prior to the date established for Trustee elections. Additional nominations for election to the Board of Trustees may be made by petition filed with the Chair of the Nominating Committee not less than 75 days prior to the election. Petitions may be filed electronically. The Nominating Committee shall specify the number of signatures of voting members required for petitions, which shall be at least fifty voting members of the Society, or 1% of the total number of voting members of the Society, whichever is greater. 2.3 Candidates for Election The Nominating Committee will provide the names of a completed slate of candidates for election to the Elections Committee not less than 74 days prior to the election date. 3. Elections Committee The Board of Trustees will annually appoint an Elections Committe composed of three voting members of the Society which will be responsible for establishing and supervising elections. The Chair of the committee shall be a Trustee whose term of office does not expire during the year of the election. 3.1 Eligibility to Vote All individual members of the Society in good standing are eligible to vote. An individual member is in good standing if his or her annual dues are not more than 60 days past due on the date of mailing of the ballot. 3.2 Ballot The Trustee election shall be conducted by written ballot of the individual members, which shall be mailed to each member of the Society in good standing not less than 60 days prior to the date of the election. 3.3 Voting Each voting member will be entitled to as many votes as there are Trustee positions to be filled by vote of the members. Votes may be cumulated on behalf of one or more candidates for election. A member may use fewer than the total number of votes available if he or she so chooses. 3.4 Receipt of Ballots All ballots for Trustee elections shall be received by the Chair of the Elections Committee by 5 PM local time on the day prior to the date of the election, at the place established by th Elections Committee for delivery of the ballots. 3.5 Counting of Ballots The counting of ballots will take place on the election date, at a time and place established by the Elections Committee. At least two members of the Elections Committee shall be present at the counting of the ballots. The committee will establish procedures to ensure the privacy, validity and accuracy of all ballots. 3.6 Certification of Vote The Elections Committee shall certify the results of the annual Trustee election to the Board of Trustees within 10 days following the election, forwarding a list of the candidates and the number of votes each candidate has received. 3.7 Challenges No challenge to any Trustee nomination or election procedure or result may be brought except by an individual member in good standing. Any challenge must be addressed to the President of the Society with a recital of the reasons for the challenge, and must be received within 20 days of the election date. The President, after consultation with the Chairs of the Nominating and Elections Committees and the members of the Board of Trustees, shall advise the author of the challenge of the Board's decision, which shall be final, within 40 days of the election date. Resolution 94-20 1995 ISOC Nomination and Trustee Election Timetable The Board resolved unanimously to adopt a Timetable for the 1995 Trustee nomination and election process in accordance with the procedures of Resolution 92-19 commencing with the opening of the Nominations period on December 1 1994. The Timetable to be adopted is as follows: December 1 1994 Nominations Period Opens December 31 1994 Nominations Period Closes January 15 1995 Nominations Committee Announcement February 14 1995 Petition Period Closes February 15 1995 Candidate Announcement March 1 1995 Election Period Opens - Ballots posted April 30 1995 Election date May 1 1995 Challenge Period Opens May 10 1995 Elections Committee Certifies Result May 20 1995 Challenge Period closes June 9 1995 ISOC Response to Challenge Period Closes June 28 1995 1995 Annual General Meeting =======================================================================