Policy Development Process in RIPE
R.Blokzijl
21 December 2004
1. Introduction
Since its creation in 1989, RIPE has from time to time agreed on common
practices. These common practices may come in different forms and/or under
different names:
- best common practice (or BCP),
- recommendations to the community,
- requests to the RIPE NCC,
- recommendations to the RIPE NCC,
- or just policy.
In this document they are all called 'Policy'.
The process that results in a policy has a few important and fundamental
principles:
a. it is open to all. Everyone interested in the
wellbeing of the Internet may propose a policy, and take part in
the discussions.
b. it is transparent. All discussions and results are documented and
freely available to all.
c. conclusions are reached by consensus.
This process has worked quite well over the years. This document does not
seek to change that.
What this document does try to accomplish is a description of the process
that will improve its management.
2. The Process.
In the process of developping a policy several distinct phases are
identified:
1. Proposal Phase
2. Discussion Phase
3. Review Phase
4. Concluding Phase
Each of these phases are detailed below.
The whole process is summarised in a diagram, attached as Appendix A.
This diagram contains timelines for the various stages of the process.
These timelines are meant as defaults, or minimum timelines: individual
proposals may define their own timelines.
2.1 Proposal Phase
Discussions may be started by anyone at any time. Participants are
welcome to discuss broad ideas as well as make detailed policy
proposals. Proposals are made using a Policy Proposal template
[TEMPLATE Appendix B].
The template forms a structure for the proposal. It details the
reason for the proposal and any perceived consequences of the
proposal.
The RIPE NCC (the RIPE community's secretariat) identifies
proposals with a number and publishes them in the appropriate
section of the relevant working groups web pages. The page will
indicate the version history and status of proposals:
- Open for Discussion;
- Agreed or
- Withdrawn.
Anyone that wants to draft a policy proposal may seek assistance
from the RIPE NCC. The RIPE NCC will provide relevant facts,
statistics and an assessment of the work involved in implementation
of a proposal. The RIPE NCC will also assist with the drafting of
text if its editorial services are required.
A proposal is usually submitted via the chair of the relevant
working group of RIPE. In case a working group can not easily be
identified, the proposal may be submitted to the RIPE Chair.
2.2 Discussion Phase.
Once a proposal has been submitted it will be announced on a
dedicated mailing list to which anybody can subscribe:
<policy-announce(a)ripe.net>. This announcement will also indicate
where discussion on this proposal will take place. Usually this will
be the relevant working group mailing list.
Where a policy change would result in an amendment to a published
policy document, the textual changes are initially published as a
draft document for community review and comment. There may be multiple
iterations of a draft document if there is significant comment and
change suggested.
The discussion phase will have a limited time period, but not less
then four weeks.
2.3 Review Phase
Following the conclusion of the comment period the RIPE Working
Group Chair determines whether the working group has reached
consensus. If consensus has not been reached then the proposer may
decide to withdraw the proposal. Alternatively, a new round of
discussion and documentation may occur.
2.4 Concluding Phase
When the RIPE Working Group Chair determines that the working group
has reached a consensus, s/he moves the proposal to a Last Call for
comments. The Last Call announcement is posted to the working group
mailing list, the Last Call announcements mailing list and Chairs of
all working groups. At the end of the Last Call period the working
group chairs will decide together whether a consensus has been
achieved
If a consensus has been achieved, the RIPE NCC will announce the
decision of the RIPE Working Group Chairs and implement the policy,
if needed.
If consensus has not been achieved the proposer (or anyone else) is
free to return the proposal to the working group for further
discussion.
[TEMPLATE Appendix B]
1. Number (assigned by the RIPE NCC)
2. Policy Proposal Name:
3. Author
a. name:
b. e-mail:
c. telephone:
d. organisation:
4. Proposal Version:
5. Submission Date:
6. Suggested WG for discussion and publication
7. Proposal type:
a. new, modify, or delete.
8. Policy term:
a. temporary, permanent, or renewable.
9. Summary of proposal
10. Policy text
a. Current (if modify):
b. New:
11. Rationale:
a. Arguments supporting the proposal
b. Arguments opposing the proposal
