Dear RIPE NCC member, In compliance with the RIPE NCC Articles of Association (AoA), the RIPE NCC is calling for nominations to the RIPE NCC Executive Board. There will be an election for three vacant seats at the RIPE NCC General Meeting (GM) on 14-15 May 2014, which are for three-year terms. Two seats are to fill the places currently held by Fahad AlShirawi and Christian Kaufmann, whose terms expire in May 2014. A third seat is available following the membership's approval of a resolution to expand the Executive Board in October 2013. A new document outlining the RIPE NCC Executive Board functions and expectations is now available: https://www.ripe.net/lir-services/ncc/executive-board/ripe-ncc-executive-boa... All those considering standing for election to the board are advised to read this information. Nominations ----------- A nomination for the appointment of a member of the Executive Board requires the written support of at least five members. You must be a RIPE NCC member and a registered LIR contact to nominate a candidate or support a nomination. Nominations and support submissions should include the following information: - Your full name - Your organisation - Your LIR RegID - Name of the candidate you wish to nominate/support Nominations and support submissions must be submitted by email to <agm-nominations@ripe.net> by Wednesday, 23 April 2014 following the guidelines outlined in article 9 of the RIPE NCC Articles of Association. Excerpts from the Articles of Association are available at the end of this email. Voting -------- Voting for the appointment of the RIPE NCC Executive Board members will take place at the upcoming GM. The GM will be held on Wednesday, 14 May from 16:00-20:00 (UTC +2) at the Sofitel Warsaw Victoria Hotel in Poland, adjacent to the RIPE 68 Meeting, which runs from 12-16 May. The GM begins with presentation of the reports from the RIPE NCC in the RIPE NCC Services Working Group at 16:00. The formal, members-only section of the GM starts immediately after the RIPE NCC Services Working Group. You must be registered for the GM if you wish to attend and vote in the Executive Board election. You can register now at: https://www.ripe.net/lir-services/ncc/gm/may-2014/registration Information on the GM is available at: https://www.ripe.net/lir-services/ncc/gm/may-2014 If you would like to vote but cannot attend the GM, there are two options that enable you to vote in the Executive Board elections: 1. Electronic Voting Registration to vote electronically at the GM will open later today on 27 February 2014. All RIPE NCC members who are registered contacts will be sent invitations by email to register to vote electronically. If you wish to vote electronically, you must register to do so by 13 May 2014 at 14:00 (UTC +2). Please ensure you are listed as an contact person for your organisation in the LIR Portal to ensure you receive the invitation to register. A reminder will be sent in April 2014 to those who have not registered. 2. Proxy Voting You can be represented by a third party who is not an authorised employee or director of your organisation. If you wish to do this, please fill out the proxy form and send it to us using the details on the form by 30 April 2014. Any proxy sent to us after this date will not be valid. The proxy form is available to download at: https://www.ripe.net/lir-services/ncc/gm/may-2014/proxy-voting If you have any questions about the GM, please email us at <agm@ripe.net>. Best regards, Axel Pawlik Managing Director RIPE NCC Important Dates 27 Feb - Open GM registration 27 Feb - Call for nominations to Executive Board 27 Feb - Open electronic voting registration 16 Apr - Publish all GM documents, including RIPE NCC Annual Report and Financial Report 2013 23 Apr - Close nominations for Executive Board elections 30 April - Deadline for proxy vote nominations 30 April - Deadline for members to propose resolutions 30 April - Deadline to publish final GM Agenda 13 May - Close registration for electronic voting 14 May - RIPE NCC General Meeting May 2014 begins with main meeting 15 May - RIPE NCC General Meeting May 2014 ends with vote announcement Excerpts from the Articles of Association 8.2 The Executive Board of the Association shall consist of at least three and at most seven natural persons. They shall be members of the Board in a personal capacity and do not have to be Members of the Association. Employees of the Association cannot be appointed members of the Executive Board. 9.1 The members of the Executive Board shall be appointed by the General Meeting from a list of nominees to be drawn up by the Members. A nomination for the appointment of a member of the Executive Board shall need the written support of at least five Members and shall be submitted no later than three weeks before the General Meeting. If the number of nominees exceeds the number of vacancies, the General Meeting shall elect Executive Board members in accordance with Article 18.4.