Dear RIPE NCC member, The RIPE NCC Executive Board is pleased to invite you to the RIPE NCC Autumn General Meeting (GM) 2011. The GM will begin on Wednesday, 2 November 2011 at 16:00 (UTC +1). It will be held adjacent to the RIPE 63 Meeting, which takes place from 31 October-4 November 2011. The GM will consist of two parts: - The RIPE NCC Services Working Group will begin at 16:00 (UTC +1) and will include the presentation of the Report from the RIPE NCC. This part of the GM is open to everyone. - The second part of the GM follows immediately after and is open only to RIPE NCC members who have registered for the GM. This part of the meeting is the forum where RIPE NCC members can discuss the operations and activities of the RIPE NCC and exercise their voting rights. For this particular GM, the Executive Board will allow electronic voting for all resolutions. The voting period will begin on Wednesday, 2 November according to the GM agenda and will remain open until 14:00 (UTC +1) on Thursday, 3 November. The GM will continue but the physical meeting will be postponed until 15:45 (UTC +1) on Thursday, when the Chairman of the GM will announce the results of the votes on the GM resolutions. The Executive Board is extending the voting period for this GM to make it as convenient as possible for RIPE NCC members in the entire RIPE NCC service region to cast their votes. The GM will be webcast, so all RIPE NCC members will be able to follow proceedings and have time to vote on all resolutions. RIPE NCC members will receive an invitation to register for electronic voting on 28 September, 2011. More information about the GM is available at: https://www.ripe.net/lir-services/ncc/gm/november-2011 Registration ============ You must register to attend the GM separately from the RIPE 63 Meeting. As a member, you can attend both the RIPE NCC Services Working Group session and the members-only section of the GM without being registered for the RIPE 63 Meeting. See below for further information on the RIPE NCC Services Working Group session. You can register to attend the GM online at: http://www.ripe.net/gm-nov2011/registration Please complete the online registration as soon as possible. In the event that your organisation is to be represented by a director or an authorised employee, the registration form should state the name(s) of the employee(s) or director(s). If more than one authorised person is to attend the GM, the person who registers first will be assigned the voting rights. Proxy Voting ============ If your organisation is to be represented by a third party, not being an authorised employee or director, please fill out the proxy form and send it to us by 19 October 2011. Any proxy sent to us after this date will not be valid. The proxy form is available to download here: http://www.ripe.net/gm-nov2011/proxy-form Report from the RIPE NCC ======================== The Report from the RIPE NCC presentation will be given during the RIPE NCC Services Working Group session during RIPE 63, which constitutes the first part of the GM. GM attendees who have not registered for the RIPE Meeting are welcome to participate in this working group session. This takes place on Wednesday, 2 November 2011 from 16:00-17:30 (UTC +1), immediately before the members-only section of the GM. The Report from the RIPE NCC presentation will not be repeated in the members-only section of the GM. Voting and Resolutions ====================== Candidate members are welcome to attend the GM but are not permitted to vote according to article 16.7 of the RIPE NCC Articles of Association. Full members who are not able to attend the GM but still want to vote can do so by means of proxy voting as per article 16. Please also note that the GM can only pass resolutions that have been submitted and published according to article 15 of the RIPE NCC Articles of Association. The RIPE NCC Articles of Association can be found at: http://www.ripe.net/ripe/docs/articles-association.html We send invitations for General Meetings by email only. However, if your organisation wishes to receive this and future invitations for General Meetings by regular post, please let us know by emailing at agm@ripe.net. If you have any questions about the GM, please email us at agm@ripe.net. Regards, Axel Pawlik Managing Director RIPE NCC Important Dates =============== 21 September - GM registration opens 28 September - Registration for electronic voting opens 5 October - Draft Agenda and proposed resolutions posted online 19 October - Submission deadline for proposed resolutions 19 October - Submission deadline for proxy forms 19 October - Registration for electronic voting closes 2 November - RIPE NCC General Meeting November 2011 Registration Process Summary ============================ 1. Ensure you are a contact person for your LIR. You can use your LIR Portal account to check this. 2. Go to http://www.ripe.net/gm-nov2011/registration and enter your name and RegID. If you represent more than one LIR, you should add the RegIDs for these LIRs on the login page. Click "Add More" to do this. 3. Enter your details on the registration form. 4. When you complete the registration process, you will receive a confirmation email with your registration number. 5. On 2 November, go to the GM Registration Desk to receive your meeting pack, voting slips and pass to enter the GM.