Dear RIPE NCC member, This is a reminder that the RIPE NCC is calling for nominations to the RIPE NCC Executive Board. The deadline for submitting nominations is *22 April 2015*. Two vacant seats for three-year terms will be filled at the RIPE NCC General Meeting (GM) on 13-15 May 2015. One seat is to fill the place currently held by Dmitry Burkov, whose term expires in May 2015. A second seat is available following the membership's approval of a resolution to expand the Executive Board in October 2013. The document outlining the RIPE NCC Executive Board functions and expectations is available: https://www.ripe.net/about-us/executive-board/ripe-ncc-executive-board-funct... All those considering standing for election to the board are advised to read this information. Information on the GM, including a new map showing current voting registrations per country, is available at: https://www.ripe.net/participate/meetings/gm/meetings/may-2015 You can register directly by clicking the GM Preferences link in the My LIR section in the LIR Portal: https://www.ripe.net/participate/meetings/gm/meetings/may-2015/registration-... Nominations ----------- A nomination for the appointment of a member of the Executive Board requires the support of at least five members. You must be a RIPE NCC member and a registered LIR contact to nominate a candidate or support a nomination. Nominations and support submissions should include the following information: - Your full name - Your organisation - Your LIR RegID - Name of the candidate you wish to nominate/support Nominations and support submissions must be submitted by email to <agm-nominations@ripe.net> by Wednesday, 22 April 2015 following the guidelines outlined in article 9 of the RIPE NCC Articles of Association. Excerpts from the Articles of Association are available at the end of this email. Voting -------- Voting for the election or appointment of the RIPE NCC Executive Board members will take place at the upcoming GM. If there are fewer than three confirmed candidates, the membership will vote to appoint candidates by resolution. If there are three or more candidates, there will be an election using instant run-off voting. The current list of confirmed candidates is available at: https://www.ripe.net/participate/meetings/gm/meetings/may-2015/confirmed-can... If you would like to vote but cannot attend the GM, there are two options that enable you to vote in the Executive Board elections: 1. Electronic Voting All RIPE NCC members who are registered contacts have been sent invitations by email to register to vote electronically. If you wish to vote electronically, you must register to do so by 13 May 2015 at 16:00 (UTC +2). Please ensure you are listed as a contact person for your organisation in the LIR Portal to ensure you can register. 2. Proxy Voting You can be represented by a third party who is not an authorised employee or director of your organisation. If you wish to do this, please fill out the proxy form and send it to us using the details on the form by 29 April 2015. Any proxy sent to us after this date will not be valid. The proxy form is available at: https://www.ripe.net/participate/meetings/gm/meetings/may-2015/proxy-voting If you have any questions about the GM, please email us at <agm@ripe.net>. Best regards, Axel Pawlik Managing Director RIPE NCC Important Dates 25 February - Call for nominations to RIPE NCC Executive Board 11 March - Open registration for GM 11 March - Open voting registration 15 April - Publish all GM documents, including RIPE NCC Annual Report and Financial Report 2014 22 April - Close nominations for Executive Board elections 29 April - Deadline for proxy vote nominations 29 April - Deadline for members to propose resolutions 29 April - Deadline to publish final GM agenda 13 May - Close registration for electronic voting 13 May - GM begins with main meeting 15 May - GM closes with votes announcement Excerpts from the Articles of Association 8.2 The Executive Board of the Association shall consist of at least three and at most seven natural persons. They shall be members of the Board in a personal capacity and do not have to be Members of the Association. Employees of the Association cannot be appointed members of the Executive Board. 9.1 The members of the Executive Board shall be appointed by the General Meeting from a list of nominees to be drawn up by the Members. A nomination for the appointment of a member of the Executive Board shall need the written support of at least five Members and shall be submitted no later than three weeks before the General Meeting. If the number of nominees exceeds the number of vacancies, the General Meeting shall elect Executive Board members in accordance with Article 18.4.