Dear RIPE NCC member, The RIPE NCC Executive Board reminds you that this Wednesday, 21 April 2010, at 23:59 UTC is the deadline for: - Online registration for the RIPE NCC General Meeting (GM) - Submitting proxy forms - Proposing resolutions to be voted upon at the GM - Registering to vote electronically in the Executive Board elections - Submitting a copy of your passport or ID to confirm registration to vote electronically *Important Note* Due to continued air traffic disruption in western Europe, members planning to attend the GM are encouraged to register for electronic voting in case the disruption causes them to be unable to attend the meeting. This will ensure that they are able to cast their votes in the RIPE NCC Executive Board elections. The GM will be held on Wednesday, 5 May 2010 from 16:00-20:30. It will be held adjacent to the RIPE 60 Meeting, which takes place from 3-7 May 2010 at the Prague Marriot Hotel in the Czech Republic. For the first time, members will be able to join the GM remotely via webcast. Details on how to access the GM webcast will be emailed to members before the meeting. Information about the GM is available at: http://www.ripe.net/membership/gm/gm-may2010/index.html Registration ---------------- You must register for the GM separately from the RIPE 60 Meeting. As a member, you can attend both the RIPE NCC Services Working Group session and the members-only section of the GM without being registered for RIPE 60. See below for further information on the RIPE NCC Services Working Group session. You can register for the GM online at: http://www.ripe.net/membership/gm/gm-may2010/registration Proxy Forms ----------------- If your organisation is to be represented by a third party, not being an authorised employee or director, please fill out the proxy form and send it to us by Wednesday, 21 April 2010. Any proxy sent to us after this date will not be valid. The proxy form is available to download here: http://www.ripe.net/membership/gm/gm-may2010/proxy.html Electronic Voting Registration ------------------------------------- Electronic voting is available for RIPE NCC members who are unable to attend the GM but who wish to vote in the RIPE NCC Executive Board elections. If you wish to vote electronically at the GM, you must register to do so by following the instructions in the email that was sent to members on 6 April 2010. The deadline to register for electronic voting is Wednesday, 21 April 2010 at 23:59 UTC. This is also the deadline for sending a copy of your passport or ID to the RIPE NCC to confirm your registration to vote electronically. If you do not send a copy of your passport or ID to the RIPE NCC, you will be unable to vote electronically. You can email a copy of your passport or ID to <agm@ripe.net> or you can send it by fax to +31205354445. More information on electronic voting is available in the Voting section of the General Meeting May 2010 webpages: http://www.ripe.net/membership/gm/gm-may2010/ Draft Agenda ------------------ The draft agenda for the RIPE NCC GM is available at: http://www.ripe.net/membership/gm/gm-may2010/agenda.html Report from the RIPE NCC ------------------------------- The Report from the RIPE NCC presentation will be given during the RIPE NCC Services Working Group session during RIPE 60, which constitutes the first part of the GM. GM attendees who have not registered for the RIPE Meeting are welcome to participate in this working group session. This takes place on Wednesday, 5 May 2010 from 16:00-17:30, immediately before the members-only section of the GM. The Report from the RIPE NCC presentation will not be repeated in the members-only section of the GM. Voting and Resolutions ------------------------------- Candidate members are welcome to attend the GM but are not permitted to vote according to article 16.7 of the RIPE NCC Articles of Association. Full members who are not able to attend the GM but still want to vote can do so by means of proxy voting or by electronic voting (see above). Please also note that the GM can only pass resolutions that have been submitted and published according to article 15 of the RIPE NCC Articles of Association. The RIPE NCC Articles of Association can be found at: http://www.ripe.net/ripe/docs/articles-association.html If you have any questions about the GM, please email us at <agm@ripe.net>. Regards, Axel Pawlik Managing Director RIPE NCC Important dates -------------------- 18 March 2010 Call for nominations for RIPE NCC Executive Board 25 March 2010 GM registration opens 25 March 2010 Draft agenda and proposed resolutions posted online 6 April 2010 Registration for electronic voting opens 14 April 2010 Deadline for nominations to Executive Board 21 April 2010 Submission deadline for proposed resolutions 21 April 2010 Online registration for GM closes 21 April 2010 Deadline for registration for electronic voting 21 April 2010 Proxy forms must be received by the RIPE NCC 5 May 2010 RIPE NCC General Meeting