Dear RIPE NCC member, The RIPE NCC Executive Board reminds you that the deadline for online registration for the RIPE NCC General Meeting (GM) and for submitting proxy forms is Wednesday, 22 April 2009 at 23:59 UTC. The GM will be held on Wednesday, 6 May 2009 from 16:00-19:00. It will be held adjacent to the RIPE 58 Meeting, which takes place from 4-8 May 2009 at the Krasnapolsky Hotel in Amsterdam, the Netherlands. The GM consists of two parts: * The RIPE NCC Services Working Group session begins at 16:00 and includes the presentation of the Report from the RIPE NCC. This part of the GM is open to everyone. * The second part of the GM follows immediately after the RIPE NCC Services WG session and is only open to RIPE NCC members who have registered for the GM. This part of the meeting is the forum where RIPE NCC members can discuss the operations and activities of the RIPE NCC and exercise their voting rights. More information about the GM is available at: http://www.ripe.net/membership/gm/gm-may2009/ Registration ---------------- You must register for the GM separately from the RIPE 58 Meeting. As a member, you can attend both the RIPE NCC Services Working Group session and the members-only section of the GM without being registered for RIPE 58. See below for further information on the RIPE NCC Services Working Group session. You can register for the GM online at: https://lirportal.ripe.net/lirportal/meeting/registration-general/meeting.ht... Please complete the online registration form by Wednesday, 22 April 2009. In the event that your organisation is to be represented by a director or an authorised employee, the registration form should state the name(s) of the employee(s) or director(s). If more than one authorised person is to attend the GM, please specify on the registration form who is allowed to exercise the voting rights. Proxy Forms ----------------- If your organisation is to be represented by a third party, not being an authorised employee or director, please fill out the proxy form and send it to us by Wednesday, 22 April 2009. Any proxy sent to us after this date will not be valid. The proxy form is available to download here: http://www.ripe.net/membership/gm/gm-may2009/proxy.html Draft Agenda ------------------ The draft agenda for the RIPE NCC GM is available at: http://www.ripe.net/membership/gm/gm-may2009/agenda.html Report from the RIPE NCC ------------------------------------ The Report from the RIPE NCC presentation will be given during the RIPE NCC Services Working Group session during RIPE 58, which constitutes the first part of the GM. GM attendees who have not registered for the RIPE Meeting are welcome to participate in this working group session. This takes place on Wednesday, 6 May 2009 from 16:00-17:30, immediately before the members-only section of the GM. The Report from the RIPE NCC presentation will not be repeated in the members-only section of the GM. Voting and Resolutions ------------------------------- Candidate members are welcome to attend the GM but are not permitted to vote according to article 16.7 of the RIPE NCC Articles of Association. Full members who are not able to attend the GM but still want to vote can do so by means of proxy voting as per article 16. Please also note that the GM can only pass resolutions that have been submitted and published according to article 15 of the RIPE NCC Articles of Association. The RIPE NCC Articles of Association can be found at: http://www.ripe.net/ripe/docs/articles-association.html If you have any questions about the GM, please email us at <agm@ripe.net>. Regards, Axel Pawlik Managing Director RIPE NCC Important dates -------------------- 19 March 2009 GM registration opens 19 March 2009 Draft agenda and proposed resolutions posted online 15 April 2009 Deadline for nominations to Executive Board 22 April 2009 Submission deadline for proposed resolutions 22 April 2009 Online registration for GM closes 22 April 2009 Proxy forms must be received by the RIPE NCC 6 May 2009 RIPE NCC General Meeting