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Electronic Voting for the RIPE NCC General Meeting September 2012
by Axel Pawlik 22 Aug '12

22 Aug '12

Dear colleagues, At the upcoming RIPE NCC General Meeting (GM) in Amsterdam on 26 September 2012, electronic voting for the GM will be facilitated. Those attending the GM on site can vote either electronically or by using the traditional paper ballot method. A summary of what you need to do to register for electronic voting is provided at the end of this email. The voting period will begin after the resolutions are presented to the membership on 26 September and will remain open until 27 September at 14:00 (UTC +2). The voting period will give members in all time zones in the RIPE NCC service region adequate time to cast their votes. The RIPE NCC uses BigPulse, a third party that specialises in web-based voting solutions, to conduct the poll. Today, 22 August 2012, you will receive an email from the RIPE NCC inviting you to register for electronic voting with the BigPulse system. You should follow the instructions in the invitation email if you wish to register for electronic voting. The deadline to register for electronic voting is 25 September 2012. Those attending the GM in person who wish to vote electronically must also register by 25 September. NOTE: It will not be possible to register to vote electronically on the day of the GM. If you think you are entitled to vote but do not receive the invitation to register by 18:00 (UTC) on 23 September, please contact <agm(a)ripe.net> to let us know. The voting procedure, for those voting on site and for those voting electronically, is outlined in the following document: http://www.ripe.net/lir-services/ncc/gm/september-2012/voting-procedure The RIPE NCC and its Executive Board encourages members to exercise their voting rights at the upcoming GM. If you have any questions on the electronic voting procedure, please email <agm(a)ripe.net>. Register to Attend the GM ------------------------- You can register to attend the GM online at: http://www.ripe.net/gm-sept2012/registration Regards, Axel Pawlik Managing Director RIPE NCC Summary of steps to register for electronic voting -------------------------------------------------- 1. You will receive an email on 22 August inviting you to register for electronic voting. The subject of the email will be "Electronic Voting for the RIPE NCC General Meeting: Register Now". 2. Click the link in the email to bring you to the BigPulse registration pages. 3. Select the LIRs you are entitled to vote for and click "Submit". 4. On the next page, confirm your selection. 5. On the final page, you will receive instructions to complete your registration. You will need to submit a copy of your passport or photographic ID to the RIPE NCC. If you submitted your ID previously for electronic voting, you only need to email <agm(a)ripe.net> to let us know. You will not have to resubmit identification.

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Reminder: Call for Nominations to NRO NC: RIPE NCC Service Region
by The RIPE NCC 21 Aug '12

21 Aug '12

[Apologies for duplicate emails] Dear colleagues, There is a call for nominations from the RIPE NCC service region to fill one vacant seat on the Number Resource Organization (NRO) Number Council (NC). The term of Dave Wilson, who was elected to the NRO NC in January 2009, ends on 31 December 2012. The election to the NRO NC seat will take place during the Plenary at the RIPE 65 Meeting to be held in Amsterdam from 24-28 September 2012. All members of the Internet community who are present at that Plenary may vote in the election. The deadline for nominations is 28 August 2012. Any individual residing within the RIPE NCC service region is eligible for nomination, except Regional Internet Registry (RIR) staff members. Self-nominations are permitted. Please send your nominations to <nominations(a)ripe.net> by 23:00 UTC on 28 August 2012. All confirmed nominations will be listed on the RIPE NCC website by 30 August 2012. All nominees may submit a written statement in support of their nomination for publication on the RIPE NCC website. Other individuals may express support for nominated individuals by sending an email to <nominations(a)ripe.net>. Expressions of support will also be published on the RIPE NCC website. To find out more about the NRO NC and the election process, as well as confirmed nominees, please see: https://www.ripe.net/nronc2012 Regards, Axel Pawlik Managing Director RIPE NCC Important Dates --------------- 28 August 2012: Deadline for NRO NC nominations 30 August 2012: Deadline for all confirmed nominations to be posted on the RIPE NCC website 24-28 September 2012: Election to fill NRO NC seat at the RIPE 65 Meeting in Amsterdam

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RIPE NCC General Meeting September 2012 - Registration Open
by Axel Pawlik 15 Aug '12

15 Aug '12

Dear RIPE NCC member, The RIPE NCC Executive Board is pleased to invite you to the RIPE NCC General Meeting (GM) September 2012. The GM will begin on Wednesday, 26 September. It will be held adjacent to the RIPE 65 Meeting, which takes place from 24-28 September. You can register to attend the GM online at: http://www.ripe.net/gm-sept2012/registration Please complete the online registration as soon as possible. The GM will consist of two parts: - The RIPE NCC Services Working Group will begin at 16:00 (UTC +2) and will include the presentation of the Report from the RIPE NCC. This part of the GM is open to everyone. - The second part of the GM follows immediately after and is open only to RIPE NCC members who have registered for the GM. This part of the meeting is the forum where RIPE NCC members can discuss the operations and activities of the RIPE NCC and exercise their voting rights. At this GM, members will vote on the proposed Charging Scheme 2013 and will discuss the draft RIPE NCC Activity Plan and Budget 2013, which will be published in due course. For the GM, there will be electronic voting for the resolutions. The voting period will begin on Wednesday, 26 September according to the GM agenda and will remain open until 14:00 (UTC +2) on Thursday, 27 September. The Chairman of the Executive Board will then announce the results of the votes on the GM resolutions. Details on the voting procedure for this GM are available at: http://www.ripe.net/lir-services/ncc/gm/september-2012/voting-procedure The GM will be webcast, so all RIPE NCC members will be able to follow proceedings and have time to vote on all resolutions. RIPE NCC members will receive an invitation to register for electronic voting on 22 August 2012. More information about the GM is available at: http://www.ripe.net/lir-services/ncc/gm/september-2012 Registration ============ You must register to attend the GM separately from the RIPE 65 Meeting. As a member, you can attend both the RIPE NCC Services Working Group session and the members-only section of the GM without being registered for the RIPE 65 Meeting. In the event that your organisation is to be represented by a director or an authorised employee, the registration form should state the name(s) of the employee(s) or director(s). If more than one authorised person is to attend the GM, the person who registers first will be assigned the voting rights. Proxy Voting ============ If your organisation is to be represented by a third party, not being an authorised employee or director, please fill out the proxy form and send it to us by 12 September 2012. Any proxy sent to us after this date will not be valid. The proxy form is available to download at: http://www.ripe.net/lir-services/ncc/gm/september-2012/proxy-voting-form Report from the RIPE NCC ======================== The Report from the RIPE NCC presentation will be given during the RIPE NCC Services Working Group session during RIPE 65, which constitutes the first part of the GM. GM attendees who have not registered for the RIPE Meeting are welcome to participate in this working group session. This takes place on Wednesday, 26 September 2012 from 16:00-17:45 (UTC +2), immediately before the members-only section of the GM. The Report from the RIPE NCC presentation will not be repeated in the members-only section of the GM. Voting and Resolutions ====================== Candidate members are welcome to attend the GM but are not permitted to vote according to article 16.7 of the RIPE NCC Articles of Association. Full members who are not able to attend the GM but still want to vote can do so by means of proxy voting as per article 16. Please also note that the GM can only pass resolutions that have been submitted and published according to article 15 of the RIPE NCC Articles of Association. The RIPE NCC Articles of Association can be found at: http://www.ripe.net/ripe/docs/articles-association.html We send invitations for General Meetings by email only. However, if your organisation wishes to receive this and future invitations for General Meetings by regular post, please let us know by emailing at agm(a)ripe.net. If you have any questions about the GM, please email us at <agm(a)ripe.net>. Regards, Axel Pawlik Managing Director RIPE NCC Important Dates =============== 15 August 2012 - GM registration opens 22 August 2012 - Registration for electronic voting opens 29 August 2012 - Draft agenda and proposed resolutions posted online by the RIPE NCC 12 September - 2012 Submission deadline for proposed resolutions 12 September - 2012 Submission deadline for proxy forms 25 September 2012 - Registration for electronic voting closes 26 September 2012 - RIPE NCC General Meeting September 2012 27 September 2012 - Results of voting on resolutions announced

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Clarification on Reallocated IPv4 Address Space Related to Dutch Police Order
by Comms 15 Aug '12

15 Aug '12

Dear colleagues, A news announcement has just been posted: " Clarification on Reallocated IPv4 Address Space Related to Dutch Police Order": https://www.ripe.net/internet-coordination/news/clarification-on-reallocate… Kind regards, The Communications Department RIPE NCC

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Updated: “Independent Internet Number Resources – Contractual Relationship Changes Between Sponsoring LIR and End User”
by Athina Fragkouli 06 Aug '12

06 Aug '12

Dear colleagues, The RIPE NCC has published a new version of the procedural document “Independent Internet Number Resources – Contractual Relationship Changes Between Sponsoring LIR and End User”. This document replaces RIPE Document ripe-516. The procedural document describes the modifications that could be made to a contractual relationship between a sponsoring Local Internet Registry (LIR) and an End User of independent Internet number resources, and the possible consequences of such changes or of failure to communicate these changes to the RIPE NCC. The new document is available at: https://www.ripe.net/ripe/docs/ripe-559 Regards, Athina Fragkouli Legal Counsel RIPE NCC

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Call for Nominations to NRO NC: RIPE NCC Service Region
by The RIPE NCC 26 Jul '12

26 Jul '12

[Apologies for duplicate emails] Dear Colleagues, This is a call for nominations from the RIPE NCC service region to fill one vacant seat on the Number Resource Organization (NRO) Number Council (NC). The term of Dave Wilson, who was elected to the NRO NC in January 2009, ends on 31 December 2012. The election to the NRO NC seat will take place during the Plenary at the RIPE 65 Meeting to be held in Amsterdam from 24-28 September 2012. All members of the Internet community who are present at that Plenary may vote in the election. The deadline for nominations is 28 August 2012. Any individual residing within the RIPE NCC service region is eligible for nomination, except Regional Internet Registry (RIR) staff members. Self-nominations are permitted. Please send your nominations to <nominations(a)ripe.net> by 23:00 UTC on 28 August 2012. All confirmed nominations will be listed on the RIPE NCC website by 30 August 2012. All nominees may submit a written statement in support of their nomination for publication on the RIPE NCC website. Other individuals may express support for nominated individuals by sending an email to <nominations(a)ripe.net>. Expressions of support will also be published on the RIPE NCC website. To find out more about the NRO NC and the election process, please see: https://www.ripe.net/nronc2012 Regards, Axel Pawlik Managing Director RIPE NCC Important Dates --------------- 28 August 2012: Deadline for NRO NC nominations 30 August 2012: Deadline for all confirmed nominations to be posted on the RIPE NCC website 24-28 September 2012: Election to fill NRO NC seat at the RIPE 65 Meeting in Amsterdam

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Indemnification of the RIPE NCC by its Members
by Axel Pawlik 26 Jul '12

26 Jul '12

Dear colleagues, At the General Meeting on 2 November 2011, a member expressed concerns regarding the former Article 7.6/current Article 8.6 of the Standard Service Agreement, which states: "The Member shall indemnify the RIPE NCC against any and all third party claims filed against the RIPE NCC in relation to the Member's use of the RIPE NCC services." It was suggested that this provision gives unlimited liability by the membership to the RIPE NCC and, consequently, unlimited financial backing of the RIPE NCC by the members. It was said that the RIPE NCC should not ask all members to guarantee its liability in an unlimited way and it was suggested that the provision be amended as soon as possible. The RIPE NCC reviewed the provision and came to the following conclusion: This provision requests that the member must indemnify the RIPE NCC if: - A third party files claims against the RIPE NCC; and - These claims refer to this member's use of the RIPE NCC's services If the claim refers to a particular member's use of the RIPE NCC's services, then no other member has an obligation to indemnify the RIPE NCC. The aim of the provision is that an individual member should indemnify the RIPE NCC against a third party claim against that individual member. The indemnification does not carry beyond these parties (the RIPE NCC and the specified member). If a member infringes a third party's rights through the use of the RIPE NCC's services, then this member is liable for their own actions. If the RIPE NCC could not require such indemnification, then the RIPE NCC itself (i.e., the whole membership) could be obliged to compensate any third party for illegal activities of a certain member. Under legal advice, the RIPE NCC has decided to retain the clause in its current form. If a claim is filed against the RIPE NCC, the penalty or compensation can be passed on to the member specified in the claim, leaving other members unaffected. Regards, Axel Pawlik Managing Director RIPE NCC

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Due Diligence for the Quality of the RIPE NCC Registration Data
by Axel Pawlik 23 Jul '12

23 Jul '12

[Apologies for duplicate emails] Dear colleagues, The RIPE NCC procedural document, "Due Diligence for the Quality of the RIPE NCC Registration Data", has been published. The document is available at: https://www.ripe.net/ripe/docs/due-diligence The RIPE NCC has a mandate from the RIPE community to keep an up-to-date and correct Internet number resource registry. In order to comply with this mandate, the RIPE NCC performs due diligence on organisations the RIPE NCC registers Internet number resource for. This document outlines the minimum information and documentation the RIPE NCC requires to make sure that the registration data is valid and up-to-date. Regards, Axel Pawlik Managing Director RIPE NCC

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RIPE 65: Hotel Reminder
by RIPE NCC Meeting Coordinator 17 Jul '12

17 Jul '12

Dear colleague, RIPE 65 will take place at the Hotel Okura in Amsterdam from 24-28 September 2012. ------------------------------------ Hotel Discount Expires 21 July ------------------------------------ Hotel Okura is offering discounted rates for RIPE 65 Meeting attendees. To be sure to get this room rate, you must reserve before 21 July. After this date, the special rate will be subject to availability. Find hotel booking information and a selection of alternative hotels located near the meeting venue, at: https://ripe65.ripe.net/venue/hotels/ ------------------------------------ Register for RIPE 65 ------------------------------------ You can register online for RIPE 65 at: http://ripe65.ripe.net/registration/register/ ------------------------------------ Follow Us on Twitter, Facebook ------------------------------------ Stay up-to-date about RIPE 65 on Twitter: @ripemeeting, hashtag #RIPE65 Join the Facebook RIPE Meetings page: https://www.facebook.com/ripemeetings Wishing you a great summer, see you in Amsterdam in September! Regards, The RIPE Meeting Team RIPE NCC

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Transfer of Internet Number Resource Records and Change of a Member’s Official Legal Name - Draft Document
by Axel Pawlik 16 Jul '12

16 Jul '12

Dear colleagues, The RIPE NCC has created a draft procedural document, “Transfer of Internet Number Resource Records and Change of a Member’s Official Legal Name”. A PDF of the document is available at: http://www.ripe.net/lir-services/ncc/legal/Transferofrecords_namechange.v20… The draft document refers to the current procedures the RIPE NCC follows in order to maintain an accurate registry in the case of changes regarding: - The Internet number resource records that are registered to a person; or - The official name of the person holding a registration of Internet number resources The procedures were originally discussed at the RIPE 62 Meeting in Amsterdam. The text of this document is intended to replace relevant sections of ripe-515, “Mergers, Acquisitions, Takeovers and Closures of Organisations Operating an LIR”. The original RIPE Document is available at: https://www.ripe.net/ripe/docs/ripe-515 The RIPE NCC would like to receive feedback on this draft document from its members and the RIPE community. Based on this feedback, the RIPE NCC Executive Board will decide on a final version of the document. If you would like to give feedback on the document, please email the RIPE NCC Services Working Group mailing list at <ncc-services-wg(a)ripe.net>. Kind regards, Axel Pawlik Managing Director RIPE NCC

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