Dear RIPE NCC member, The RIPE NCC Executive Board is pleased to invite you to the RIPE NCC General Meeting (GM). The GM will be held on Wednesday, 5 May 2010 from 16:00-19:00. The GM will be held adjacent to the RIPE 60 Meeting, which takes place from 3-7 May 2010 at the Prague Marriot Hotel in the Czech Republic. The GM will consist of two parts: * The RIPE NCC Services Working Group session will begin at 16:00 and will include the presentation of the report from the RIPE NCC. This part of the GM is open to everyone. * The second part of the GM follows immediately after the RIPE NCC Services Working Group session and is only open to RIPE NCC members who have registered for the GM. This part of the meeting is the forum in which RIPE NCC members can discuss the operations and activities of the RIPE NCC and exercise their voting rights. More information about the GM is available at: http://www.ripe.net/membership/gm/gm-may2010/ Registration ---------------- You must register for the GM separately from the RIPE 60 Meeting. As a member, you can attend both the RIPE NCC Services Working Group session and the members-only section of the GM without being registered for RIPE 60. See below for further information on the RIPE NCC Services Working Group session. You can register for the GM online at: http://www.ripe.net/membership/gm/gm-may2010/registration Please complete the online registration form by 21 April 2010. If more than one authorised person from your organisation is to attend the GM, each person will need to register separately. Voting rights will be assigned to the person who registers first. If your organisation is to be represented by a third party, not being an authorised employee or director, please fill out the proxy form and send it to us by 21 April 2010. Any proxy sent to us after this date will not be valid. The proxy form is available to download here: http://www.ripe.net/membership/gm/gm-may2010/proxy.html Draft Agenda ------------------ The draft agenda for the GM is available at: http://www.ripe.net/membership/gm/gm-may2010/agenda.html Report from the RIPE NCC ----------------------------------- The Report from the RIPE NCC presentation will be given during the RIPE NCC Services Working Group session during RIPE 60, which constitutes the first part of the GM. GM attendees who have not registered for the RIPE Meeting are welcome to participate in this working group session. This takes place on Wednesday, 5 May 2010 from 16:00-17:30, immediately before the members-only section of the GM. The report from the RIPE NCC presentation will not be repeated in the members-only section of the GM. Executive Board Elections ---------------------------------- Voting for the appointment of two RIPE NCC Executive Board members will take place at the GM. The vacant seats are for two three-year terms. In compliance with the RIPE NCC Articles of Association, the RIPE NCC is calling for nominations to the RIPE NCC Executive Board. The deadline for nominations is Wednesday, 14 April 2010. Details on the RIPE NCC Executive Board election process, including how to nominate candidates, are available at: http://www.ripe.net/membership/gm/gm-may2010/elections/index.html Voting and Resolutions ------------------------------- Candidate members are welcome to attend the GM but are not permitted to vote according to article 16.7 of the RIPE NCC Articles of Association. Full members who are not able to attend the GM but still want to vote can do so by means of proxy voting as per article 16. For the first time, electronic voting for the RIPE NCC Executive Board elections is possible for those participating remotely. Invitations to register for electronic voting will be sent to the registered contact persons for all members. If you wish to vote electronically in the Executive Board elections, please carefully follow the instructions in the invitation email you receive. Please also note that the GM can only pass resolutions that have been submitted and published according to article 15 of the RIPE NCC Articles of Association. The RIPE NCC Articles of Association can be found at: http://www.ripe.net/ripe/docs/articles-association.html We send invitations for General Meetings by email only. However, if your organisation wishes to receive this and future invitations for General Meetings by regular post, please let us know by emailing us at <agm@ripe.net>. If you have any questions about the GM, please email us at <agm@ripe.net>. Regards, Axel Pawlik Managing Director RIPE NCC Important dates 18 March 2010 Call for nominations for RIPE NCC Executive Board 25 March 2010 GM registration opens 25 March 2010 Draft agenda and proposed resolutions posted online 14 April 2010 Deadline for nominations to Executive Board* 21 April 2010 Submission deadline for proposed resolutions 21 April 2010 Online registration for GM closes 21 April 2010 Deadline for registration for electronic voting 21 April 2010 Proxy forms must be received by the RIPE NCC 5 May 2010 RIPE NCC General Meeting * If there are less than three nominations by 14 April, the RIPE NCC Executive Board will nominate sufficient candidates to ensure there is an election.