People that will present things at the ENUM wg meeting, please use this upload facility to upload your presentations. They will appear on the PC in the room if you upload at least the day before the meeting, and at least in the documentation. Please also bring the presentation on USB-stick if you are nervous you uploaded the presentation "too late". paf Begin forwarded message:

From: Nick Hyrka <nick@ripe.net> Date: September 10, 2004 15:36:57 BST To: wg-chairs@ripe.net Cc: meeting@ripe.net Subject: RIPE 49 Presentation/Tech Prep for Chairs

Dear Working Group Chairs and Co-Chairs,

<Please forgive the length - this is a long mail.>

Here is information on RIPE 49 presentation and technical issues. I've tried to be as brief as possible and have included several issues in one mail instead of sending many separate mails.

Presentation issues =============== Chairs and other presenters at the meeting will have the options of: - using their own laptops to present their material - using the laptop provided by the RIPE NCC in each conference room

The Working Group laptops are checked by our OPS staff and offer the presenter a working environment. This should reduce or eliminate disruptions to the meeting caused by swapping laptops.

Another advantage is that the presentations will be available on the www.ripe.net website.This offers the possibility to look at the webpages while listening to the webcast.

Please also know that the KVM switch set-up has been improved.

There are two ways to upload your presentation:

- using the new presentation uploading facility - using the ftp uploading area as before

Presentation Uploading Facility ======================= For RIPE 49, our updated presentation uploading facility will be available. The upload address is https://www.ripe.net/cgi-bin/ripemtg/web_upload.pl

The www web_upload link should be treated as confidential and should only be used by WG Chairs and presenters.

The upload form is available from 1 September.

The upload form asks several questions, and all must be answered. (i.e., speaker name, e-mail address, subject, description, Working Group and the file).

Upon successful uploading, the presenter will receive a notification by e-mail. Therefore, make sure your e-mail address is correct!

The presenter will also see a webpage that the presentation has been successfully uploaded. Our Webmaster will receive a notification as well.

The upload webpage also shows the location of the presentation. Therefore, it is possible to immediately check the 'location/page' on the website for your uploaded presentation.

Presenters can overwrite their presentations by uploading a new one.

Uploaded PowerPoint presentations will switch to full screen after opening.

Within the upload facility we have included some "hints and tips" for other file formats.

There will be a syncing mechanism in place in the week of the RIPE 49 meeting. www.rosie.ripe.net (for attendees only) will have the presentations online.

Any NCC technical support person can assist you with uploading your presentations with a memory stick in case you have problems.

Uploading Presentations via ftp ====================== We will also offer the possibility to upload a presentation by ftp.

To upload presentations via ftp, just follow these instructions:

1.) ftp rosie.ripe.net This is only possible from within the RIPE Meeting address space (193.0.8/23) from 19 September. 2.) Login as ftp Please provide a valid e-mail address as your password. 3.) cd wg-name ('ls' to see a list of directories) All Working Groups, EOF and the Plenary have a separate sub-directory where presentations may be downloaded. Only these sub-directories are writable by ftp. Note that it is not possible to delete or rename presentations once they are uploaded. Uploaded presentations will be immediately available on the Working Group laptops for the presenters to access. 4.) Naming your presentation Please name your presentation something more descriptive (not, for example, 'ripe49.ppt' ). Consider using something like 'attendeename-subject.ppt' (eg. john_doe- whoisdb_tricks.ppt).

NOTE: If these presentation uploading options fail you, the Operations Team can provide you with a memory stick along with general support.

Presentations - style guideline ====================== As all sessions will be webcast, here are some suggested guidelines on presentation preparation to help ensure easy-to-see/understand information on slides:

- limit the number of slides to avoid information overload - use less text and a larger font size so that attendees in the rear of the room and those viewing webcasts can see the text - use a standard font, such as Helvetica or Arial, as they are highly readable

IRC/Jabber ======== IRC (Internet Relay Chat) and Jabber will be provided for use at RIPE 49.

As this will be offered on a trial basis, remote attendees who wish to participate in the meeting will be encouraged to find a proxy who will present their questions at the meeting.

Staff from the RIPE NCC will provide monitoring of discussions and will alert the WG Chair if any questions or statements need to be recognised. The NCC staff will not provide written responses or summaries of the discussions.

Feedback submitted through IRC/Jabber will be archived and made available on the RIPE NCC website.

If you do not have an IRC or Jabber client already installed in your computer, we recommend that you download and register a client when you arrive at the meeting and before your first session.

Links to clients and more information on the details of the RIPE 49 trial feedback mechanisms can be found at: http://www.ripe.net/ripe/meetings/ripe-49/feedback.html

If you have any questions about IRC/Jabber or any other technical issue, the Operations Team, headed by Cagri Coltekin, will be located in the Bernini Suite. Cagri and his crew will be happy to help you.

Webcast & Audiocast ================ All sessions will be available via the RIPE webcast and archived. Sessions in the Medici Room will have both video and audio, whilst all other sessions will be audio only.

We encourage you to ask session attendees to always approach the microphones when they have a question or comment. Please tell them to state their names and speak clearly.

ROSIE ===== Once again, the RIPE On Site Information Exchange (ROSIE) will be available providing important meeting information: http://rosie.ripe.net

That's all for now. Please do not hesitate to contact Camilla or me if you have any questions.

Best regards, Nick