Hello Kajal and the list,
thanks for sharing your checklist.
I’d like to return to my e-mails from RIPE 87, 88 and 89, namely, and add some comments to the checklist.
Omitted items (below) mean “yes, please keep these”.
- Accessible Meeting Areas: All meeting rooms and event spaces should be fully accessible via lifts and/or ramps.
… clearly marked lifts and/or ramps.
[…]
- Low Sensory Spaces: Where possible, designated areas with reduced sensory stimulation for individuals who may need a quieter environment. As an example, the Workspace can serve this purpose.
This information should be clearly marked in the schedule / event description, i.e. not only “enjoy the views and DJ party” but also “quiet areas are available / not available”.
Also, earplugs ready to hand out may help.
[…]
If you have additional considerations or questions related to accessibility, please don’t hesitate to reach out. Let’s work together to ensure that our events are welcoming and accessible to all attendees.
Food limitations: All food served should be marked by a label stating what the food is, and what allergens and which animal parts it contains (e.g. pork meat, cow milk, chicken eggs, fish nets, bug fixes, …)
Beverages: When serving alcoholic drinks, in all cases there should be an equally available non-alcoholic drink. Also, it’s very much inappropriate to try to convince anybody to drink alcohol. From another participant, this would be a blatant CoC violation, and I honestly didn’t expect this from a waiter at the RIPE Dinner.
Stenographers: Please, keep the stenographers, they do an awesome job.
All in all, thank you for doing this. I see that many of the requirements are already hard to fulfil. RIPE meetings are still of the best meetings I have ever been to, and I’m trying to make them even better.
Have a nice day!
Maria
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Maria Matejka (she/her) | BIRD Team Leader | CZ.NIC, z.s.p.o.