- accountability-tf - mailman.ripe.net

Re: [Accountability-tf] Updated Accountability Document
by William Sylvester 09 May '19

09 May '19

TF Members, In following up regarding the latest revsions of the document each task force member should respond to the list approving this document as final document for publication, assuming no comments. Please respond as soon as possible as we would like to get this released to the ripe-list this week. Kind regards, William Accountability Task Force Chair From: accountability-tf <accountability-tf-bounces(a)ripe.net> on behalf of William Sylvester <william.sylvester(a)addrex.net> Date: Tuesday, March 19, 2019 at 11:59 AM To: Accountability TF <accountability-tf(a)ripe.net> Subject: [Accountability-tf] Updated Accountability Document TF Members, Here is the revised accountability document. Please review and provide approvals, we would like to share this with the ripe-list as soon as we can achieve consensus. What has changed in this version: 1. The recommendations were numbered, they now correspond with the recommendations in the back of the document. 2. The RIPE Chair table (1.0) contains the roles in the updated ripe-174 document that was published after our review. “Not reviewed” was added along with a note in the introductory table. 3. We will want to remove the “Draft” off the title page and add a date when published to the community. 4. Malcom’s comments were considered but did not need to be incorporated. In regards to other feedback, we have determined that the task force recommendations for the alignment of WG chair is in scope and have retained this within the document. Thank you all for your review and I look forward to your comments and approval of the document. Thanks, William Accountability Task Force Chair

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Updated Accountability Document
by William Sylvester 13 Apr '19

13 Apr '19

TF Members, Here is the revised accountability document. Please review and provide approvals, we would like to share this with the ripe-list as soon as we can achieve consensus. What has changed in this version: 1. The recommendations were numbered, they now correspond with the recommendations in the back of the document. 2. The RIPE Chair table (1.0) contains the roles in the updated ripe-174 document that was published after our review. “Not reviewed” was added along with a note in the introductory table. 3. We will want to remove the “Draft” off the title page and add a date when published to the community. 4. Malcom’s comments were considered but did not need to be incorporated. In regards to other feedback, we have determined that the task force recommendations for the alignment of WG chair is in scope and have retained this within the document. Thank you all for your review and I look forward to your comments and approval of the document. Thanks, William Accountability Task Force Chair

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Updated Draft Report - Comments Requested
by Antony Gollan 04 Feb '19

04 Feb '19

Dear task force members, Now that we're in the new year, we are very keen to get the final steps of this accountability process finished. I should probably also add that this email is sent in coordination with William, who is busy with a meeting. Attached is an updated report (still a work in progress). Changes are tracked, but there's really only three main parts that we would like you to consider: - The section on RIPE Documents (page 16-19) has been updated based on Peter's comments from December[1]. - Last week, ripe-714, "The RIPE Chair" was published. This is essentially the role description that we were encouraging the community to finish in our recommendations. This affects the table (1.0 RIPE Chair), which starts on page 21. - Some changes to the recommendations (page 28) - but this may still change further. As we continue to finalise the document - we're wondering if you have any thoughts on the following points in particular: 1. Does the updated RIPE Document section address Peter's comments properly? Does it need any further changes? 2. Should we make changes based on Jim Reid's feedback? a) We are having trouble understanding how we could describe what each structure is accountable for beyond the various roles we have identified in the tables. We could make more high level comments - but to some extent this is already done in the introductions for each of the tables. b) We are not sure how to take his comment that recommending that the community consider a single WG Chair selection process is out of scope for the TF 3. The new RIPE Chair document seems problematic for the document in a couple of ways: a) We currently have a recommendation that the RIPE Chair should report back to the community on his activities - but the new document says "The RIPE chair reports their actions to the community as appropriate." Does this mean we should remove this recommendation? b) Most of the various roles of the RIPE Chair were identified as "Needs review" - primarily because there was only a draft document at the time. If this document has since reached consensus, does this mean by definition that it now "Meets expectations"? Or alternatively, should the task force take time to consider these? If possible, we would like any comments by the end of next week (1 February). We can also arrange a call if there is interest in doing so. We would like to get this wrapped up soon if possible - but the emphasis should be on getting it right. Emails for reference: [1] Peter's comments: https://www.ripe.net/ripe/mail/archives/accountability-tf/2018-December/000… [2] Jim's original email: https://www.ripe.net/ripe/mail/archives/ripe-list/2018-November/001460.html [3] Jim's second email: https://www.ripe.net/ripe/mail/archives/ripe-list/2018-December/001475.html Cheers Antony

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Accountability TF Report Timeline Update
by William Sylvester 14 Dec '18

14 Dec '18

Dear colleagues, We stated earlier that our aim was to publish our final report today. However, based on the community feedback received, we need a little more time to make some final additions to the document. In light of some of these changes, we will also want to allow time for any final comments from the community after we post an updated version. Given that we're approaching the holiday break, we wish to give the community an ample opportunity to review these changes. We will be sharing these revisions after the new year, aiming to get this completed around the end of January. In the meantime, any further comments are welcome. Kind regards, William Sylvester Chair Accountability Task Force

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Updated Doc
by Antony Gollan 13 Dec '18

13 Dec '18

Thanks Peter and Wim for your feedback, This was very helpful and I've made quite a few changes to that section of the document. Is this any better? Please excuse any typos or awkward phrasing - I can fix these later if the general text works. Cheers Antony

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Updated Draft Document - Feedback by 13 December
by Antony Gollan 13 Dec '18

13 Dec '18

Dear task force members, Please find attached an updated version of the report - which we hope to publish on Friday to keep our stated deadline. Aside from a couple of tiny fixes here and there, a new section has been added that begins on page 16, called "Putting RIPE Documents into Context." This is in response to feedback on RIPE List after we published our draft. Apologies for the close deadline, but please share any final comments on the updated document by end of tomorrow (13 December). Cheers Antony

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Re: [Accountability-tf] [ripe-list] RIPE Accountability Task Force: Draft Report and Next Steps
by William Sylvester 11 Dec '18

11 Dec '18

Hi Shane, I wanted to follow up on your comments, while leaving time for the rest of the community to submit their feedback. Thanks for your feedback - very useful and much appreciated. My replies are in-line below. Regards William Chair Accountability Task Force On 26/10/2018 09:42, Shane Kerr wrote: Recommendation: The task force acknowledges the long-standing relationship between the RIPE community and the RIPE NCC. While there is a lot of goodwill involved, and an overlap between RIPE NCC members and RIPE community participants ensures alignment, there are no formalised commitments from the RIPE NCC to the community. While this has never been a problem to date, the task force nevertheless wishes to raise this as something for community to consider. My comment: Since RIPE is not a legal entity, any formalized commitments would have to be done as promises by the RIPE NCC. I believe there is precedent for this, for example promises to allow other companies to use patented technology and not be sued (not a contract, still possibly legally binding). Still, ultimately any such commitment by the RIPE NCC would have to be unilateral; not an agreement. Enforcement of any such commitment seems problematic as well, and would have to be considered. I think here there's a bit of confusion around our use of the term "formalised". We weren't thinking of this in a legal sense, but more in terms of some kind of "official statement" (or statements) from the RIPE NCC (with whatever caveats need to be included). The idea was some type of public statement to the RIPE community from RIPE NCC to detail the working relationship and clarify any ambiguity that might exist in regards to the relationship. Text: This is why the community consciously developed a separation of powers between individual working groups, the Working Group Chair Collective, RIPE Chair, RIPE Programme Committee, and other roles and structures. My comment: Was this conscious? The role of the WGCC seems to have evolved over the years, but I don't remember it ever being considered as a sort of separation of powers. The PC is even newer, and my recollection is that its current form was created after Joao Damas had been single-handedly arranging the plenary (or rather the EOF session) for years and wanted to give up the task. I think that it was heavily influenced by the way PCs work in NANOG or other bodies, rather than for any reason of separating powers within RIPE. Citation needed. 😉 You've got us here - perhaps we overstated. This is an easy fix if we remove the "conscious intention" and change it to something like: "The risk of capture is partly mitigated by a separation of powers between individual working groups, the Working Group Chair Collective, ..." (This is just an example - we'll avoid wordsmithing on this list). Text: "Also, the RIPE Chair is able to waive the meeting fee for attendees that have a legitimate need." My comment: Technically I believe that the RIPE Chair asks the Managing Director of the RIPE NCC to waive the meeting fee. While this is correct, we think the important part is who makes the decision in the context of the RIPE community. Perhaps in the future, due to some financial constraint, the RIPE NCC informs the RIPE Chair that it can afford fewer meeting fees to be waived. Then it would still be the case that the RIPE Chair makes the decision about who is eligible to receive this. Recommendation: The community might want to consider whether the RIPE Chair should be required to disclose details about expenses associated with performing RIPE Chair duties, and who covers these. My comment: This is tricky. The RIPE Chair position is unpaid, and not full-time. Certain RIPE Chair duties may be performed when the Chair is traveling for other reasons. Personally I think this sort of transparency is highly desirable, but I am not sure about how practical it is. Perhaps a conversation with Hans Petter ask his opinion makes sense. Also note that any such transparency would probably be strictly voluntary from the RIPE Chair, as there is no obvious enforcement mechanism and it's not clear how any audit of expenses or other payments would work. What we take from this is that it's desirable but perhaps not practical. We will take a closer look at this with the relevant people. Text: One of the RIPE Chair functions is documented as: "1.7 Decides on content of Friday Plenary at RIPE Meetings" My comment: To be clear, the RIPE Chair is responsible for the Closing Plenary. The RIPE NCC - in co-ordination with other RIRs - is responsible for the first part, and the RIPE PC is responsible for the second part, until handing it over to the RIPE Chair. This is a minor detail, and can be changed since the RIPE Chair also has control of the overall plan for the meeting. That's fair and we can update this. Text: In the introduction to the Working Group Chair section we have: "Finally, the task force notes that there is no formal process to educate new chairs on their role within the community. This does not need to be anything onerous – but perhaps the RIPE NCC could share a set of relevant documents, responsibilities and timelines with newly-selected chairs." My comment: It is not clear that the RIPE NCC actually has too much knowledge of how the Working Groups actually work, or what the Working Group Chairs do. However, all working groups (except IoT) have multiple co-chairs, and I believe generally strive to maintain some level of consistency. We could formalize the idea of new chair training and perhaps the RIPE NCC can help organize that. We imagine the RIPE NCC could put together this information in cooperation with the WG Chairs/RIPE Chair. The RIPE NCC's role here would be more administrative (maintaining/sharing information) rather than defining how Working Groups should function. Section: 6.0 Programme Committee My comment: Note that the PC also meets during the RIPE meetings, and also publishes its minutes. Noted - we will update this in the final document. Finally, there may be a couple of missing pieces in the document: * I think that a missing piece of RIPE the picture in RIPE is any description of what RIPE Documents are and how they work. My understanding is that anyone can publish a RIPE Document, but I do not see any description of how that is handled anywhere, nor (as the report mentions) when a document becomes obsolete. Since these documents happen to be where RIPE Policies live, I think this is probably important This is a good point, and it was something that the task force discussed earlier in our process. A RIPE Document has a little more authority behind it than, for example, a web page on ripe.net. There are also differences between RIPE NCC Organisational Documents, RIPE Policies, and other documents such as task force reports that could use some explanation. We will look at putting something together for this. * BCOP is called a task force, but really I think it is a separate thing. It is totally fine, but it is sort of like a working group and sort of like a task force but not really either. It might be confusing and/or seem suspicious if someone is looking at RIPE from an accountability point of view. From the point of view of RIPE it's just what seems practical and useful, which is a strength of the way RIPE does stuff IMHO. Appreciate your point - however, as this is currently listed as a Task Force, we suggest it's best to stick with this definition and leave it at that. Anyway, that's it for now. Thanks again for the excellent piece of work. Cheers, -- Shane

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Draft Report Published
by Antony Gollan 03 Oct '18

03 Oct '18

Dear task force members, Just FYI for anyone who isn't subscribed to RIPE-list, today we published our Draft Accountability Task Force Report. You can find the report and announcement here: https://www.ripe.net/ripe/mail/archives/ripe-list/2018-October/001431.html Cheers Antony

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Reminder: TF Call Today
by Antony Gollan 02 Oct '18

02 Oct '18

Dear task force members, Just a reminder that we have our call in one hour. We'll be discussing publishing the draft report ahead of RIPE 77, you can find the document here: https://www.ripe.net/ripe/mail/archives/accountability-tf/2018-September/00… You can find the WebEx details here: https://www.ripe.net/ripe/mail/archives/accountability-tf/2018-September/00… Cheers Antony

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Accountability Task Force 21st Call (Draft Document and RIPE 77) (WebEx details)
by Antony Gollan 25 Sep '18

25 Sep '18

Dear task force members, Below is the WebEx details for our next call on Monday, 1 October at 2pm (UTC+2). Cheers Antony +++ Accountability Task Force 21st Call (Draft Document and RIPE 77) Monday, 1 October 2018 14:00 | Europe Summer Time (Amsterdam, GMT+02:00) | 1 hr Meeting number (access code): 971 773 552 Meeting password: accountability Add to calendar: https://ripencc.webex.com/ripencc/j.php?MTID=mfe980f656ee22d93882da1be2d28d… When it's time, join the meeting: https://ripencc.webex.com/ripencc/j.php?MTID=m584d37ddba04ec01f1c9746303655… Join by phone +44-203-478-5289 United Kingdom toll Global call-in numbers: https://ripencc.webex.com/ripencc/globalcallin.php?serviceType=MC&eventID=5… Can't join the meeting? https://collaborationhelp.cisco.com/article/WBX000029055 IMPORTANT NOTICE: Please note that this WebEx service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter. By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, discuss your concerns with the host or do not join the session.

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