August 2017 - accountability-tf

Accountability TF Call Monday 3-Apr @ 14:00 GMT+2
by William Sylvester 30 Apr '18

30 Apr '18

TF Members, Monday (3-Mar) will be our next call at 14:00, Europe Summer Time (Amsterdam, GMT+02:00). The call and webex details have been sent in a separate email. Here is the current proposed agenda: 1. Welcome, finalise agenda, adopt minutes 2. Review of accountability mapping document 3. Draft scope - feedback from mailing list 4. Review of timeline 5. RIPE 74 preparation (presentation and tf meeting) 6. Review of action items 7. Any Other Business (AOB) Please notify the chairs with any agenda changes or requests. We look forward to speaking with everyone next Monday. Filiz / William Task Force Chairs

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Mind map
by Malcolm Hutty 06 Sep '17

06 Sep '17

(Resent due to mailing list block on larger attachments) As promised on the last call, I have put together a mind-map identifying aspects of the "values question" that we said should form part of the starting point for this work. I think we should discuss it at the face-to-face, as that's a good environment to (1) check that we have covered everything and (2) reach consensus on such points. See attachment. Sorry this is much later than I intended, but technically it's still before our next call! :-) The mind-map seeks to define the areas of accountability, to be what "accountability" is intended to secure. The overall accountability question is then framed as "Do our structures and processes deliver on what we believe they are intended to secure?" (i.e. in each of these areas). For the values (which I've divided into "substantive values" and "process values"), I've just made a rough start, to give you an idea of what kinds of things are intended for this category. Making those lists accurate and exhaustive would be the group's task. The questions "Who are we?", "Where is the root of authority?" and "For whose benefit are we acting?" only have one answer each. I've listed some possible candidates in each case; again, it's for the group to decide. The questions of Scope are, again, to be developed. Malcolm. -- Malcolm Hutty | tel: +44 20 7645 3523 Head of Public Affairs | Read the LINX Public Affairs blog London Internet Exchange | http://publicaffairs.linx.net/ London Internet Exchange Ltd Monument Place, 24 Monument Street London EC3R 8AJ Company Registered in England No. 3137929 Trinity Court, Trinity Street, Peterborough PE1 1DA

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Call on coming Monday, Sept 4
by Carsten Schiefner 30 Aug '17

30 Aug '17

All - do we have this call on Monday? Last call's notes are silent wrt. this. Best, -C.

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F2F Agenda *DRAFT*
by William Sylvester 22 Aug '17

22 Aug '17

All, For discussion during our call later today. This is a tentative agenda and schedule subject to change. I wanted to propose something so that this might inspire better discussion on the call. Please email any questions or recommendations. I look forward to speaking with everyone this afternoon. Thanks, William F2F Agenda *DRAFT* 1. Goals for the task force 2. Identify issues, strengths, weaknesses relating to RIPE accountability 3. Stakeholder relationships - RIPE, the RIPE NCC and others 3. Grading/reporting mechanism for RIPE accountability 4. Deliverables 5. Preparation for RIPE 75 and next steps (including recommendations if any) Regarding the schedule for both days (this is very tentative) 9.00-9.30<x-apple-data-detectors://1>: Arrival/coffee 9:30-12.30: Meeting Agenda (break as needed) 12.30-1.30<x-apple-data-detectors://2> Working Lunch 1:30-5.30: Meeting Agenda (break as needed) 5.30 Finish We would plan to have dinner 6-Sep for the group.

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Notes from Ninth Call
by Antony Gollan 09 Aug '17

09 Aug '17

Dear task force members, Here are the notes from Monday’s call. Let me know if any corrections are required. Cheers Antony RIPE Accountability Task Force Meeting Notes 7 August 2017 Attendees: Antony Gollan, Malcolm Hutty, Alexander Isavnin, Peter Koch, Francesca Merletti, Wim Rullens, Carsten Schiefner, Marco Schmidt, William Sylvester 1. Review of action items 2. Face to face meeting preparation -Logistics & Travel -Agenda for the meeting -Note: If TF members have any topics to discuss, the RIPE NCC can gather supporting information ahead of the F2F meeting 3. AOB Francesca noted that she and her Europol colleagues would be unable to attend the face to face meeting. If there was a remote participation option available, someone from her team might be able to join. 1. Review of action items 20170703-1 RIPE NCC to look into whether TF members can book their own flights and bill the RIPE NCC. Antony said they had mostly booked all of their flights and this could be closed. 20170703-2: RIPE NCC to look for past statements/presentations that might be relevant to the TF’s work. Antony said they hadn’t had time to get to this yet. They would try and look at this ahead of the face to face meeting. 20170606-1: Malcolm to send some thoughts on what the group should discuss during the face-to-face meeting to the mailing list. Malcolm had send this just ahead of the call and this could be closed: (https://www.ripe.net/ripe/mail/archives/accountability-tf/2017-August/00013…) 20170509-1: TF Chairs to put together work plan after the meeting. This was just a placeholder and could be kept open. 20170509-2: RIPE NCC to look at arranging another (longer) face-to-face meeting for the task force. This could be considered closed. 20170306-1: RIPE NCC to further develop accountability mapping document with task force input. 20170306-2: Task force members to review and comment on accountability mapping document. These were placeholders until the task force decided it wanted to do anything further with the document. 2. Face to face meeting preparation William asked if anyone still needed to arrange their travel. Carsten said he was still looking at what kind of flight he could take. For the time being, he preferred to book this himself and invoice the RIPE NCC. Antony said everyone's hotel rooms had been booked. William said to reach out to Antony if anyone had any issues regarding logistics. William asked if anyone had comments on the draft agenda: F2F Agenda *DRAFT* 1. Goals for the task force 2. Identify issues, strengths, weaknesses relating to RIPE accountability 3. Stakeholder relationships - RIPE, the RIPE NCC and others 4. Grading/reporting mechanism for RIPE accountability 5. Deliverables 6. Preparation for RIPE 75 and next steps (including recommendations if any) Malcolm said they should start with a discussion on values, as this would come before everything else. He thought this should be a separate item that came first on the agenda. William agreed and said this made sense. He asked if what they had there seemed right to everyone, or if they needed something else. Peter supported Malcolm’s suggestion. He also thought there should also be some discussion about the accountability model they were using. He thought they should reverse items 3. and 4. William asked if the schedule worked for the group. He said they would build this out so it was a little more formalised as they got closer to the meeting. Draft Schedule 9.00-9.30: Arrival/coffee 9:30-12.30: Meeting Agenda (break as needed) 12.30-1.30: Working Lunch 1:30-5.30: Meeting Agenda (break as needed) 5.30 Finish Carsten said he probably couldn't do the whole day on the Thursday as he had a family engagement that evening. He might have to leave directly after lunch. William said they would try and keep the substantive issues towards the front of the agenda as much as possible. William asked if Malcolm wanted to walk them through the mind map he sent around. Malcolm said on their last call they'd been talking about what accountability was for. That meant understanding what were some of the things that they were aiming for. He took process values and substantive issues. They had to ask who they were doing this for, and who was the root of the community’s authority. And sometimes they needed to think about “we” and who was the RIPE community – and whether it was different from the stakeholders that it needed to work with. He said there were also issues around the scope of the RIPE NCC. Regarding the root of authority – it was unclear if this was the RIPE Plenary, the RIPE Chair, or the RIPE Mailing List that was really in charge. When the RIPE Chair approved a WG, were they doing this from their own power, or were they merely acting in a sort of clerical capacity and approving the wish of the community? When it came to stakeholders – what was the role of governments and other participants within this? When they thought of the companies that employed people who attended RIPE Meetings – were these companies also members of the RIPE community? William asked if there was any feedback for Malcolm. From his perspective, the question around the source of authority was a good one for the RIPE NCC to look at. Who had the power – was it the community or the RIPE Chair? Once the Chair was selected, did they now have the power or did this remain with the community? Malcolm gave an example of a new working group or task force – if the community thought one thing and the RIPE Chair thought another – could the Chair act on their own volition against the wishes of the community if they thought it was in the best interest of the community? William said this was an interesting question, especially the interaction between the community and the RIPE NCC. The RIPE NCC often said it was doing what the community wanted, but clearly it sometimes took its own decisions, for example around a policy implementation following the outcome of a legal review. He thought it would be good to find some clarity around this. 3. AOB There were none. William encouraged anyone to share their thoughts on the list. He reminded the group that the RIPE NCC could do additional work or research ahead of the face to face meeting. He asked anyone who had an issue to let him know so they could make the meeting more productive. Wim mentioned that it would be good to bring in people from the RIPE NCC to speak about values. Action Items 20170703-2: RIPE NCC to look for past statements/presentations that might be relevant to the TF’s work. 20170509-1: TF Chairs to put together work plan after the meeting. 20170306-1: RIPE NCC to further develop accountability mapping document with task force input. 20170306-2: Task force members to review and comment on accountability mapping document. Closed Action Items 20170703-1 RIPE NCC to look into whether TF members can book their own flights and bill the RIPE NCC. 20170606-1: Malcolm to send some thoughts on what the group should discuss during the face-to-face meeting to the mailing list. 20170509-2: RIPE NCC to look at arranging another (longer) face-to-face meeting for the task force.

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Call today - 2-3pm
by Antony Gollan 07 Aug '17

07 Aug '17

Hi task force members, Our call is today at 2pm (UTC+2). You can find the draft agenda here: https://www.ripe.net/ripe/mail/archives/accountability-tf/2017-August/00012… And the WebEx details here: https://www.ripe.net/ripe/mail/archives/accountability-tf/2017-July/000128.… Cheers Antony

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Accountability TF Call Monday 3-Jul @ 14:00 UTC+2
by William Sylvester 04 Aug '17

04 Aug '17

TF Members, Here is the proposed agenda for Monday’s call. 1. Review of action items 2. Face to face meeting preparation -Logistics -Agenda for the meeting -Note: If TF members have any topics to discuss, the RIPE NCC can gather supporting information ahead of the F2F meeting 3. RIPE community principles - following recent discussion in RIPE Chair discuss mailing list: https://www.ripe.net/ripe/mail/archives/ripe-chair-discuss/2017-May/000114.… 4. AOB Please notify me with any agenda change requests. I look forward to speaking with everyone next Monday. William Task Force Chair

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